Personal Assistant

About AXA:

AXA is a global leader in insurance and financial services, dedicated to helping customers protect what matters most to them. As the sixth-largest insurance company in the world, we provide a wide range of services, including health, car, home, and business insurance. We support millions of customers worldwide, helping them navigate life's uncertainties with confidence.

AXA UK Support Functions look after our three customer-facing business units, providing the infrastructure and expertise to make sure we can be there for our customers.

Job overview:

We have a rare opportunity to join AXA as Personal Assistant supporting the CIO, an Executive Committee member and the team. You’ll use your excellent communication skills and adaptability to provide significant decision making, project and administrative support, across a wide range of business issues.

Key responsibilities:

• Manage, escalate and delegate business issues within the organisation chain with clear instructions and deadlines
• Management of senior leaders and or executive diaries ensuring focus on agreed priorities and supporting efficient time management to enable prioritisation and focus on value adding and strategic activity
• Processing and submitting invoices for payment, ensuring expenses are within budget, and maintaining accurate records
• Build effective partnership relationships with other personal assistants and teams across the business
• Ensure written and verbal communications are designed to deliver results
• Organise business travel, managing general travel expenses, event management and office sundries
• Establish efficient reporting channels to monitor progress of business issues
Manage correspondence on behalf of Directors e.g. Emails, post, telephone in a timely manner, prioritising and cascading/escalating as appropriate within own function or wider

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Work arrangements:

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least two days a week (40%) away from home, moving to three days a week (60%) in the future. Away from home means attending the office, visiting clients or attending industry events. We’re also happy to consider flexible working arrangements, which you can discuss with Talent Acquisition.

Your skills and experience:

• Prior experience of similar roles or experience operating at Senior PA level
• Highly developed prioritisation and organisation skills
• Expert knowledge of admin software e.g. Word, PowerPoint, Excel, Outlook and other appropriate in-house systems
• Professional manner with high level of confidentiality
• Strong influencing skills
• Proficient networking skills
• Flexible approach with the ability to multi-task in a fast-paced commercial environment

How to apply:

To apply, click on the ‘apply now’ button, you’ll then need to log in or create a profile to submit your CV. We’re proud to be an Equal Opportunities Employer and don’t discriminate against employees or potential employees based on protected characteristics. If you have a long-term condition or disability and require adjustments during the application or interview process, we’re proud to offer access to the AXA Accessibility Concierge. For our support, please send an email to lauren.standen@axa-insurance.co.uk.

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