Office Administrator/Executive Assistant
- Support the Executive Leadership Team through varied office management, HR administration, and governance activities in a collaborative environment.
- Seeking a highly organised individual with excellent communication skills, administrative experience, and a proactive approach to tasks.
- This full-time role is based in Cambridge with a focus on office support, and benefits include training for First Aid and Fire Evacuation.
Are you an organised, proactive professional who thrives in a varied role? We're looking for an enthusiastic Office Administrator / Executive Assistant to join our team in Cambridge and play a key role in supporting our people, our office, and our Executive Leadership Team.
This is a fantastic opportunity for someone who enjoys balancing office management, executive support, HR administration, and governance activities within a collaborative and professional environment. Reporting to the Head of HR, you'll support our Executive Director and help ensure the smooth day-to-day running of the office.
If you're someone who takes initiative, enjoys building positive relationships, and can confidently manage multiple priorities, we'd love to hear from you.
What You'll Be Doing
- Managing reception duties such as welcoming visitors and answering and directing incoming telephone calls.
- Managing post, access cards, the car parking system and general office administration.
- Acting as a designated First Aider and Fire Evacuation Officer (training provided if required).
- Supporting the organisation of workshops, conferences, and internal events.
- Coordinating catering for meeting and events and preparing refreshments for onsite meetings.
- Supporting the Executive Director with email management and calendar coordination.
- Supporting governance activities such as attending Board and Committee meetings and producing high-quality minutes, maintaining Board documentation and coordinating Trustee travel arrangements for in-person Board meetings.
- Take accurate notes and track actions from Executive Leadership Team meetings.
- Supporting HR activities including recruitment, onboarding, and offboarding.
What We're Looking For
- Highly organised with excellent attention to detail.
- Previous experience in administration, executive support, or a similar role.
- A confident communicator with strong written and verbal skills.
- Professional, approachable, and customer-focused.
- Able to manage competing priorities and work independently.
- Comfortable handling confidential and sensitive information.
- Proficient in Microsoft Office, Outlook, Teams, and other digital systems.
- Flexible, resourceful, and willing to support a variety of business functions.
Why Join Us?
This is a unique opportunity to work at the centre of a dynamic organisation, supporting senior leaders while contributing to a positive workplace experience for all employees. You'll have the chance to develop your skills across administration, HR, executive support, and governance in a role that offers variety, responsibility, and meaningful impact.
Apply Now
If you're looking for a rewarding role where your organisational skills, initiative, and professionalism will make a real difference, we'd love to hear from you. For further details, please see the full Job Description and Person Specification. To apply for this role, please click Apply for this job, attaching a copy of your CV and a covering letter. Interviews will take place during the week commencing 24th August 2026.