Workplace Coordinator

Workplace Coordinator

Location: Central London
Salary: £43,000 per annum
Hours: 40 hours, Monday–Friday between 7:30am – 6:00pm (shift pattern)
Reporting to: UK Head of Customer and Colleague Experience

The Role

We are looking for a Workplace Coordinator who can bring together workplace operations, reception, client hosting and five-star service to our Client's office runs smoothly every day.

Based in a prestigious corporate workplace, you will help create a safe, efficient and professional environment for colleagues, clients and visitors, ensuring every interaction feels warm, polished and well organised.

This is a hands-on coordination role, combining guest services and reception, office operations, workplace standards, meeting support and client hosting.

Key Responsibilities

• Coordinate the day-to-day running of the office, ensuring a safe, efficient and professional environment across floors 6 and 7
• Deliver a warm, polished reception and client hosting experience for visitors, clients and colleagues
• Manage visitor services, guest passes, mail, couriers and key workplace support tasks
• Support client meetings, VIP visits, events and internal communications, ensuring spaces are prepared to a high standard
• Maintain workplace presentation, office resources, equipment and supplies, escalating any health, safety or operational issues promptly

What We're Looking For

• Experience in customer service, hospitality, corporate reception, workplace services or office coordination
• Confident, warm and professional communication style with a natural hosting approach
• Strong organisational skills with the ability to manage multiple priorities across a busy workplace
• Pride in presentation, service standards and attention to detail
• A proactive “how can I help?” mindset, with confidence supporting colleagues, clients and visitors

What's in it for you

• Competitive salary designed to attract experienced workplace and hospitality talent
• Professional training and development opportunities
• Clear progression into senior workplace experience, guest services, facilities or operations roles